How to Submit Landscape Plans to Your HOA

Navigating your Homeowners’ Association (HOA) landscape approval process can feel daunting, but with a clear plan and the right approach, you’ll have your design green-lit in no time. Follow these steps to ensure your landscape plans are complete, compliant, and ready for review.

1. Review Your HOA’s Landscaping Guidelines

Before you sketch a single flower bed, obtain your HOA’s Covenants, Conditions, and Restrictions (CC&Rs) or Design Guidelines. These documents outline what’s allowed—from plant types and hardscape materials to irrigation methods and lawn ornaments. If you haven’t already, check out our guide on
Breaking Down HOA Landscaping Duties: Yours vs Theirs for clarity on shared vs. homeowner responsibilities.

2. Gather Inspiration and Technical Details

Visit our Landscape Project Gallery to see real-world examples of compliant, attractive designs. Note any plant palettes, hardscape styles, or irrigation layouts you’d like to emulate. At this stage, also document:

Lot dimensions and property lines
Existing utilities, trees, and structures
Proposed features (e.g., flower beds, retaining walls, drip irrigation zones)

3. Draft a Detailed Plan

Using graph paper or digital design software, create a scaled drawing of your lot. Illustrate existing elements in one color and proposed changes in another. Include:

Plant species names and quantities
Hardscape materials (pavers, stone, mulch)
Irrigation zones and controller locations
Notes on maintenance frequency and water-saving features

If you’d prefer expert assistance, our team at Blade Runner Landscapes can produce professional, HOA-ready plans.

4. Complete the HOA Submission Form

Most associations provide a standard application form. Attach your plan, plus any additional documents required—such as:

Plant fact sheets or photos
Material samples or manufacturer brochures
A brief project timeline
Contractor credentials (if you’re hiring a landscape professional)

Confirm whether the form requires board signatures, neighbor notifications, or a refundable deposit.

5. Submit and Follow Up

Deliver your application package according to HOA procedures—via email, online portal, or in-person at a board meeting. Make copies for your records. Then:

Note the next board meeting date and follow up if you haven’t heard back within two weeks.
Be prepared to answer questions or revise plans to meet community standards.
Once approved, keep a copy of the stamped/dated plan on file and start scheduling work.

6. Hire Licensed Professionals for Compliance

If your HOA mandates work by licensed, insured contractors, consider our HOA Landscaping Management Services. We handle everything—from compliance checks to maintenance—ensuring your project meets CC&R requirements without hassle.

Ready to get started? 📞 Call us today at 512-222-2200 or reach out to owner of Blade Runner Landscapes Bobby Montagne directly at bobby@bladerunneratx.com. 📬 You can also contact us online to schedule a consultation or request a quote. Let Blade Runner Landscapes guide you through the HOA approval process and bring your outdoor vision to life! 🌿✨

Don’t just take our word for it—check out what our happy clients have to say on our customer reviews page. When it comes to HOA landscaping, trust the experts who know the rules and how to get the job done right.